7 Tips To Easily Pull Tracking Numbers In Shipstation

If you've ever felt overwhelmed by the task of managing your shipping information, you're not alone! For businesses that rely on shipping, keeping track of tracking numbers can be a daunting task. Thankfully, ShipStation has got your back! With its intuitive platform, you can streamline your shipping process and effortlessly pull tracking numbers. In this post, we’ll explore 7 helpful tips that will make managing tracking numbers in ShipStation a breeze. 🚀

1. Connect Your Storefronts

Before diving into tracking numbers, ensure that you have connected your online storefronts to your ShipStation account. Whether you’re using eBay, Amazon, Shopify, or another platform, linking your stores enables ShipStation to automatically import your orders along with their tracking information.

Quick Steps to Connect Your Storefronts:

• Log into your ShipStation account.
• Navigate to the Settings gear icon.
• Select Selling Channels and then Store Setup.
• Click on Connect a Store or Marketplace and follow the prompts.

By integrating your storefronts, you’ll automatically streamline tracking number retrieval! 📦

2. Use the Bulk Action Feature

If you manage a high volume of shipments, the Bulk Action feature in ShipStation is your new best friend. You can quickly generate tracking numbers for multiple shipments at once, saving you precious time.

Here’s How to Do It:

• Go to the Orders page.
• Select multiple orders by checking the boxes next to them.
• Click on the Actions dropdown and choose Create Shipment.
• Fill in the shipping details and click Save. This will create tracking numbers for all selected orders!

Using the bulk action method can significantly reduce your workload and help you keep your sanity! 🕒

3. Automate with Shipping Rules

Automating your shipping processes can save you tons of time. With ShipStation’s shipping rules, you can create specific guidelines that automatically assign tracking numbers based on certain conditions.

How to Set Up Shipping Rules:

• Go to Settings and select Automation.
• Click on Shipping Rules and then Add a Rule.
• Define the criteria (e.g., weight, destination).
• Choose the action to automatically generate tracking numbers when an order meets the criteria.

Automation is not just efficient; it’s a game-changer! 💡

4. Use the Tracking Tab

After shipping an order, locating its tracking information is easy using the Tracking tab in ShipStation. You can track shipments right from your dashboard!

Here’s What to Do:

• Go to the Shipments tab.
• Click on Tracking to see a list of all your shipments and their respective tracking numbers.
• You can also click on an individual shipment to get detailed information.

Finding tracking information has never been easier, ensuring you stay informed on every package’s journey. 📍

5. Keep Your Customer Updated

Nothing can frustrate customers more than uncertainty about their orders. With ShipStation, you can easily share tracking numbers with your customers, enhancing their experience.

Steps to Share Tracking Info:

• Go to the Shipments tab.
• Select the shipment you want to share.
• Click on Email or Notify Customer to send tracking details directly to them.

This simple step not only keeps your customers in the loop but also builds trust in your shipping process. 🤝

6. Utilize the Mobile App

On the go? No problem! ShipStation offers a mobile app that allows you to manage your shipments and pull tracking numbers right from your smartphone. Perfect for those moments when you’re away from your desk!

Tips for Using the Mobile App:

• Download the ShipStation app from your app store.
• Log in to your account to access all features.
• Navigate to the Shipments section to find tracking numbers quickly.

By using the mobile app, you’ll always be in control of your shipping! 📲

7. Regularly Review Reports

Finally, keeping track of your shipping metrics is vital for improving your efficiency. ShipStation provides detailed reports that can help you understand shipping trends and issues.

Here’s How to Access Reports:

• Navigate to the Reports section from the dashboard.
• Choose relevant reports such as Shipping Summary or Carrier Performance.
• Analyze the data to identify shipping patterns or tracking number discrepancies.

These insights can help you make data-driven decisions to enhance your shipping process!

Troubleshooting Common Mistakes

When managing tracking numbers in ShipStation, it’s important to be aware of some common mistakes. Here’s a rundown of pitfalls to avoid:

• Not Connecting Storefronts: Forgetting to link your sales channels can lead to missing tracking information.
• Skipping Shipment Confirmation: Always confirm shipments to generate tracking numbers.
• Ignoring Carrier Guidelines: Different carriers have different rules for tracking—be sure to familiarize yourself!
• Neglecting Customer Communication: Always keep customers informed to enhance satisfaction and reduce inquiries.

By staying mindful of these mistakes, you can navigate ShipStation like a pro!

<div class="faq-section"> <div class="faq-container"> <h2>Frequently Asked Questions</h2> <div class="faq-item"> <div class="faq-question"> <h3>How do I find my tracking number in ShipStation?</h3> <span class="faq-toggle">+</span> </div> <div class="faq-answer"> <p>You can find your tracking number in the Shipments tab under the Tracking section or by clicking on individual shipments.</p> </div> </div> <div class="faq-item"> <div class="faq-question"> <h3>Can I automate tracking notifications to my customers?</h3> <span class="faq-toggle">+</span> </div> <div class="faq-answer"> <p>Yes, you can set up email notifications in the ShipStation platform to automatically notify customers with their tracking information.</p> </div> </div> <div class="faq-item"> <div class="faq-question"> <h3>What should I do if the tracking number isn’t working?</h3> <span class="faq-toggle">+</span> </div> <div class="faq-answer"> <p>If a tracking number isn’t working, check the carrier’s website for updates or contact customer service for assistance.</p> </div> </div> <div class="faq-item"> <div class="faq-question"> <h3>How can I view my shipping reports in ShipStation?</h3> <span class="faq-toggle">+</span> </div> <div class="faq-answer"> <p>You can view shipping reports by navigating to the Reports section on your ShipStation dashboard.</p> </div> </div> </div> </div>

Recapping the key takeaways, managing tracking numbers in ShipStation can be as simple as following these seven tips: connect your storefronts, utilize bulk actions, automate processes, use the Tracking tab, keep customers updated, leverage the mobile app, and regularly review reports. With these strategies, you will not only streamline your shipping process but also provide a better experience for your customers.

So, start practicing these tips today and explore the numerous tutorials available to enhance your skills further! Remember, practice makes perfect!

<p class="pro-note">🚀Pro Tip: Stay organized by creating a tracking log for easy reference and follow up on shipments!</p>